Maintenance is an easy place to make mistakes. Many of us have had the experience of reviewing the engine logs to discover that we didn't get the magnetos inspected like we were supposed to 50 hours ago. We have that sheet in the airplane that reminds us when the next 100 hour and our seat rail AD is due and when the last oil change was, but not everyone remembers if the oil change has to happen at 50 or if you can safely fudge it by an extra 5 hours. Was the annual due before June or by the end of June? You're trying to make a go/no-go decision and without the logs immediately available you just aren't sure whether you are legal to make the flight today.
Sharing an airplane opens a can of worms when it comes to making sure everyone knows the airworthiness status of the aircraft. In a partnership it is easier to trust everyone with the logs. However, in a club with non-equity pilots, making sure log book access is supervised can be prudent, but that isn't always convenient when people want to see details that may not have made it onto the summary sheet in the airplane. In your personally owned airplane you like to keep the logs safely locked up at home since you don't have anywhere to store them at the airport.
Whatever the reason, you need a way to store the information about when maintenance is due. Some intervals are due in hours and others are due in months. Some things like oil changes can be due in both hours and months.
Keep track and know when it matters most
TrackHobbs can take some of the guess work out of your maintenance tracking by providing a place to store interval information. As you and your members enter flight tickets the last flown tach time is constantly increasing. The aircraft detail page allows you to see how much time you have left on all of the maintenance intervals. If you have paperless checkout the checkout page will warn of upcoming maintenance or even prevent anyone who is not an org admin from checking out the aircraft if critical intervals have been exceeded.
Overfly settings can be a real help. We all know that you can't overfly your annual or your transponder check, but sometimes you have an engine that can be damaged by overflying an oil change. You definitely want to stop members from using your 172N with its stock engine as soon as you hit 50 hours while your other airplane can safely go to 60 hours without causing too much trouble.
Paperless Flight Ticket Tracking
Tracking usage with paperless flight tickets helps ensure that the most up to date information is available for calculating maintenance intervals. As soon as a ticket is entered the next person that tries to checkout the airplane will see the new time until maintenance is due. Paperless tickets don't just reduce management workload, they ensure that everyone has the most up to date information possible for making good go/no-go decisions.